Don’t Waste Time!

July 6, 2009

Sam GG

Bad news:  My cat has gotten into everything today.  He thinks everything should go in his mouth or be a toy.

Good news:  I took a piece of paper out of his mouth, and it was from my desk.  A quote I love but have not looked at in a while.

“Regret for wasted time is more wasted time”

by Mason Cooley

Thanks Sam the Cat for reminding me of this important lesson!

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Something came over me this weekend.  Maybe it was because I had a busy weekend of work and play, maybe it was the fresh air getting into my brain or the wonderful sunshine enlightening me.  I decided that I was feeling a sense of  “information overload.”

I love catching up with friends, family, clients and colleagues via facebook.  I really do.  But do I need to check to see what is going on so often?  No I do not.  I should be spending that time on something more fun or productive or nothing at all …that can be healthy too!

I also love getting through my email daily and making sure I respond in a timely manner.  But so much spam comes through, so many things that are not time sensitive.  I think I will keep my Blackberry on silent just a little more.

There is so much “good” info out there.  But I am now re-evaluating the various newsletters, etc. that I have subscribed to.  I just can’t get through them all, and they end up being too much clutter on my computer and on my mind.  More of a weight on my shoulder than a source of enlightenment.

This morning I decided to try and be really good at managing my time, especially as it relates to my computer and my Blackberry.   Ok, basically practicing what I preach to clients!  I confess, I had strayed.

I did not check facbook until my priorities were done — when I was having a snack.  I am going to shut down my Twitter account for now.  It has been too much pressure.  Perhaps when I have some new business ventures up and running that are appropriate for that I will be back.

I am working from home today.  I also have turned off my email most of the day and have checked it periodically in between projects.   I feel so much more focused, less drained from sitting in front of the computer for so long and most of all feel that I have accomplished a lot!

So today’s reminder is on time management.  It really will help you be more efficient and feel more in control.

  • Shut off email when working on projects.  Focus your energy on the task at hand.
  • Shut off the phone when appropriate when you have other work to do.
  • Do the most challenging item on your to do list first thing in the morning.
  • Schedule time to check fun sites like facebook, twitter, and other informational websites.  It will be different for everyone, but set guidelines that are right for you.
  • If you post to blogs, facebook, twitter, Linkedin, etc. for business or marketing purposes, create a schedule of when you will be doing this.  Maybe you blog 2x per week.  Well,  schedule in when you will be doing this.  Some things may be spontaneous, but don’t keep going on to the sites until your priorities are out of the way.

Several years ago we were taught that multi-tasking was fabulous.  As it turns out it is not.  It actually takes longer to get things done.  The brain uses a lot of energy to go back and forth and re-focus.

Posting to my blog was one of my priorities today.  Done.

Ok, on to the next priority and I promise myself I am not going to check http://www.People.com along the way!

Have a good and efficient day!

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30 days and counting…

Tic, toc, Tic, toc

Are your taxes done?  If so, CONGRATULATIONS and I hope the result was a rebate!

Maybe you have all your info ready to go, but are just waiting for your appointment with your tax professional.  GOOD!

If neither applies, get going!

Be sure to schedule time to work on it.  And like many things, it always takes longer than we thought.  If it is usually a last minute, nail biting, lots of coffee to stay up and finish by the deadline type of experience, remember you probably said you would do better next year.

Well it is next year.  A little organization and scheduling time will definitely make “next year” aka this year MUCH BETTER!

Check out my Tax Tip Thursday blog entries in the archives for additional info and tips.  You will feel great to get it off your plate.

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A Time Management Mug?

March 13, 2009

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Flipping through my favorite magazine Real Simple, I found something that was new and different that can help with Time Management.  Yes, a reminder mug!

Before you say…now I have seen everything, let me tell you why I like it.

  • A time management and efficiency expert friend once gave me a stone.  I was instructed to keep it on my desk.  When I see it, it triggers in me “what am I supposed to be working on…what is the priority?”  It helps me stay on track when I stray.
  • #1 rule in time management is to do the most important, most time sensitive or most difficult item on your to do list FIRST.  Grab your coffee or tea in the AM?  Then put the MOST IMPORTANT to do on there as a reminder.  Go for a second cup or to wash it out and you have not done it yet, time to go back to your desk and get going!
  • I like to sip all day…having this on my desk will be fun and I will get more done!

One of the other rules of time management is to only keep 1 calendar, so I don’t recommend you transferring your entire calendar on here ever day.  But highlight the most important!  Check out Heliotrope Home to order on-line.

Enjoy your weekend!

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I had a fun weekend.  I had planned to have a balance of work and play…but ended up playing or relaxing more than working (ok, no work.)  I woke up this morning with energy and a million to do’s and new ideas racing through my head.  A little overwhelming.  I know I have a bunch of things I need to do, but I am also  excited about the new things…so what would I tell a client?

  • Take time to prioritize and organize my week.  Get it out of my head.
  • Take care/schedule the most important tasks first.
  • Write down my new biz development ideas, to be schedule later.
  • Ignore Facebook
  • Turn off Email while working on projects
  • Don’t cancel the gym today to catch up on work.  Do both.

Doing a blog posting was one of my “most important” things on my list.  Ok, now back the rest…focus, focus.

Have a great and productive Monday!

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